TERMS AND CONDITIONS APPLICABLE TO AGENCY SERVICES
DEFINITIONS
"Agent" means Pacific Coast Maritime Agencies, Inc (PCMA) and any and all related companies and affiliates.
"Principal" (Owner) means any relevant legal or natural person nominating and/or appointing Agent to provide agency services.
“Charterer” meaning is an activity within the shipping industry whereby a shipowner hires out the use of their vessel to a charterer. The contract between the parties is called a charter party. Shipowner and Charterers are hereby responsible to all conditions set forth in this agreement.
"Vessel and Vessel Interests" means the Vessel, the Ship for which Agent is requested to render services, its beneficial and legal owners, bare boat charterer, time charterer, voyage charterer, cargo interests, and all other parties with an interest in the Vessel and/or its voyage.
AGREEMENT TO TERMS AND CONDITIONS.
By nominating or appointing (via e-mail or verbal exchange / conversation) the Agent to provide agency services, maritime services, and or act on behalf of the Vessel Principal or Charterer. The Principal agrees to all terms and conditions set forth herein. Principal warrants that it has authority to agree to these terms and conditions on its own behalf and that of the Vessel Interests.
FEES AND PAYMENTS.
Unless expressly agreed otherwise between the parties in writing, Principal shall remit all funds requested to cover estimated disbursements prior to Vessel arrival. Agent's fee is based on Vessel's arrival pilot station until dropping outward pilot. A fee schedule is available upon request. Principal shall reimburse Agent for expenses incurred in sending and maintaining necessary attendants where offices are not located. When Agent is required to furnish services in connection with extraordinary matters such as major repairs, casualties, classification surveys, general average, maritime lien litigation, governmental penalties, etc., costs and fees commensurate with the services involved shall be paid by Principal as incurred. Agent's expenses shall be reimbursed by Principal, including communications, ships' mail, staff overtime, customs charges, copying, transportation and other expenses related to the Vessels' call. Agent may, in its sole discretion, advance funds; in all such circumstances it shall be entitled to a $1,000 funds advance fee. Principal shall pay interest on all unpaid amounts outstanding at 18% compounded annually.
AGENT'S RIGHT TO REMITTANCE OF FUNDS.Where additional disbursements become necessary, Agent may, in its sole discretion, demand immediate remittance of additional estimated funds from the Principal. The Principal shall at all times remain solely responsible for all payments to Agent and guarantor of same, regardless of whose account for which they are rendered. Agent is entitled to refuse to provide some or all agency services, including but not limited to clearance of the Vessel, at any time where funds have not been timely remitted.
AGENT'S LIEN.
Agent shall have a lien against the Vessel and its documents for all unpaid agency fees, un-reimbursed expenses and obligations incurred on behalf of Principal and Vessel Interests, together with all fees, costs and expenses incurred in enforcing the lien and/or any rights of Agent provided by these terms and conditions.
THIRD PARTY TERMS AND CONDITIONS.
Agent is authorized to agree on behalf of and/or to bind Principal and all Vessel Interests to customary terms and provisions in the Port area as provided by contracts, tariffs, and applicable laws. When arranging for berths, pilots, tugs or other services which are provided under contract or law which purports to limit the liability of the service providers, Agent will not procure any additional insurance on behalf of Vessel or Principal unless such additional insurance is specifically requested in writing by Principal and paid for prior to Vessel arrival. Principal is hereby notified that in some cases services arranged may be subject to annual volume commitments by Agent and Agent is entitled to any benefits of such commitment at its sole discretion.
INDEMNITY.
PRINCIPAL SHALL INDEMNIFY AND HOLD AGENT HARMLESS FROM ALL LIABILITY, DAMAGE, COST OR EXPENSE (INCLUDING, WITHOUT LIMITATION, EXPENSES IN DEFENDING ANY CLAIM OR SUIT AND IN ENFORCING RIGHTS HEREUNDER SUCH AS ATTORNEY'S FEES, COURT COSTS AND OTHER EXPENSES) ARISING OUT OF, (I) ANY FAILURE OF PRINCIPAL TO COMPLY WITH ITS OBLIGATIONS UNDER THIS AGREEMENT; (II) ANY CLAIM WHETHER PRIVATE OR GOVERNMENTAL, FOR PERSONAL INJURY OR DEATH, AND FOR LOSS OF OR DAMAGE TO PERSON, PROPERTY, CARGO OR VESSELS ARISING OUT OF OR INCIDENT TO THE OWNERSHIP, SELECTION, POSSESSION, LEASING, OPERATION, CONTROL, USE, STORAGE, MOVING OF THE VESSEL; (III) ANY FORFEITURE, SEIZURE, OR IMPOUNDING OF, OR CLAIM OF CHARGE, LIEN OR ENCUMBRANCE ON THE VESSEL; (IV) ANY ACTIVITIES OR OPERATIONS OF PRINCIPAL, OR ANY ACT OR OMISSION OF PRINCIPAL; AND/OR (V) ANY ACTUAL OR THREATENED RELEASE OF OR CONTAMINATION BY ANY HAZARDOUS SUBSTANCE, WASTE, OR RESIDUE RELATING TO THE VESSEL.
LIMITATION OF LIABILITY.
IN NO EVENT SHALL THE LIABILITY OF AGENT EXCEED $1,000 FOR ANY INCIDENT OR CLAIM. THE FOREGOING LIMITATIONS AND EXCLUSIONS WILL APPLY WHETHER ARISING FROM BREACH OF CONTRACT, MISREPRESENTATION (WHETHER TORTIOUS OR STATUTORY), TORT (INCLUDING BUT NOT LIMITED TO NEGLIGENCE), BREACH OF STATUTORY DUTY, OR OTHERWISE) AND REGARDLESS OF THE THEORY OF LIABILITY. UNDER NO CIRCUMSTANCES SHALL AGENT BE LIABLE FOR ANY OF THE FOLLOWING TYPES OF LOSS OR DAMAGE (A) ANY LOSS OF PROFITS, BUSINESS, CONTRACTS, ANTICIPATED SAVINGS, GOODWILL, OR REVENUE, ANY WASTED EXPENDITURE, ANY LOSS OF MARKET, ANY LOSS OR EXPENSE ARISING FROM DETENTION OR DELAY OF A VESSEL OR ANY LOSS OR CORRUPTION OF DATA (REGARDLESS OF WHETHER ANY OF THESE TYPES OF LOSS OR DAMAGE ARE DIRECT, INDIRECT OR CONSEQUENTIAL); OR (B) ANY INDIRECT OR CONSEQUENTIAL LOSS OR DAMAGE WHATSOEVER,
ATTORNEY FEES, COSTS AND EXPENSES.
In the event charges/penalties are assessed against bonds or credit provided on behalf of Vessel / Cargo by Agent or its sub-contractor, Principal shall promptly arrange U.S. collateral security to cover bonding exposure. In any circumstances where the Vessel is delayed or detained as a result of governmental action, PCMA shall be entitled to all additional fees and costs resulting including, but not limited to, a $1,000 per day surcharge. Principal agrees to pay Agent's costs and attorneys' fees in any action brought to enforce any of the provisions of these terms and conditions or any right granted to Agent hereunder.
PROPRIETARY RIGHTS.
All information (including the pro forma DA and final DA) provided by the Agent (whether to Principal, potential Principal, broker or other party) is a trade secret and the sole and exclusive intellectual property of Agent. Agent retains sole and exclusive ownership and all right, title and interest in and to all trade secrets and all other intellectual property, and Principal agrees that such is privileged. There are no licenses, transfers and/or assignments to Principal or any other party granted under these Terms and Conditions, whether express or implied. Principal and any or all other recipients of such information agree that the Agent's trade secrets and intellectual property may not be disclosed, shared or used for any purpose, including but not limited to statistical analysis, other than settlement of a particular voyage disbursement account, without the express written permission of the Agent. Principal further agrees to give notice of these Terms and Conditions to all of its service providers, agents, servants and contractors, and to guarantee that they will be bound hereby.
ACT OF GOD and FORCE MAJEURE.
Agent's obligations shall be suspended during the period and to the extent that it is prevented or hindered from complying with them by any cause beyond its reasonable control including (but not limited to) government shutdowns, strikes, lock-outs, labor disputes, Act of God, war, riot, civil commotion, malicious damage, compliance with any law or government order, rule, regulation or direction, port security, port authorities and security restrictions in ports, accident, breakdown of plant or machinery, fire, flood, storm, difficulty or increased expense in obtaining workmen, materials, goods or raw materials in connection with the provision of the services. In the event Agent is so hindered or prevented, it shall give notice of suspension as soon as reasonably possible stating the date and extent of the suspension. Agent shall resume the performance of those obligations as soon as reasonably possible after the removal of the cause and shall so notify the other party.
THIRD PARTY COMMUNICATIONS.Agent will make reasonable efforts to secure communications when transmitting and sharing information provided by Principal. However, Principal agrees that Agent shall not be held liable for any improper or incorrect use of any such information including but not limited to damages or injuries caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, and/or theft, destruction or unauthorized access to, alteration of, or use of any record. Special arrangements for information must be agreed in advance, in writing, and paid for by Principal on terms acceptable to Agent. In the event of an oil spill or other incident requiring notice to governmental authorities under applicable law, Agent is authorized by Principal and the Vessel Interests to make such required notification.
LAW AND JURISDICTION
This Agreement and any rights and liabilities arising out of or relating to this Agreement shall be governed by the general maritime law of the United States where applicable, and otherwise by the laws in effect in California, Oregon and Washington without regard to conflict of laws principles. Agent may require that any dispute or proceeding arising out of or relating to this Agreement shall, at Agent's sole option and discretion, be brought only in state or federal courts having jurisdiction over the City and County of San Francisco. Principal and Vessel Interests consent to jurisdiction and venue in those courts. Notwithstanding the foregoing, Agent may, at its sole option, bring legal action or arbitration in any forum or court of competent jurisdiction.
PACIFIC COAST MARITIME AGENCIES, INC.
All information contained within "Pacific Coast Maritime Agencies Inc.” is strictly for informational purposes only and is subject to change at any time. All information is deemed reliable but is not guaranteed and should be independently verified. We encourage you to contact us at any time:
Pacific Coast Maritime Agencies, Inc. constitutes your understanding and acceptance of this disclaimer. Intellectual Property: The information contained within "PCMA" is considered privileged between the Agent and his Principal and is the intellectual property of the Agent. No information within "PCMA" can be cited, copied, forwarded or otherwise re-distributed without the agent's express permission. User activity within.
Terms for Payment:
Pacific Coast Maritime Agencies, Inc (PCMA) will be Paid for Services in accordance with this Invoice/Disbursement Account, regardless of any other Customer Payment or Accounts Payable policy or procedure of Customer. The invoiced amounts must be paid within fifteen (15) days after the presentation of each Disbursement Account submitted by Pacific Coast Maritime Agencies, Inc (PCMA). Service charges of 3.5% per month, or the maximum rate permitted by law, whichever is less, shall accrue from the due date until paid. In addition to interest, Customer shall also be responsible for all costs incurred by Pacific Coast Maritime Agencies, Inc to collect overdue amounts, including collection fees, filing fees, court costs and attorney’s fees. Customer must not, in any manner, make itself or its agents unavailable for receipt of invoices in an attempt to delay payment as required under this section. Pacific Coast Maritime Agencies, Inc (PCMA) reserves all legal rights and recourses against the Principal Vessel Interests, Customer and its property for failure of Principal/Customer to pay such invoices in full when due.